If you and your team are making the transition to working remotely, there are a few tools that can make your life a lot easier. Some of them will save you money and time, while others will help you work more efficiently. And the best part is that they’re all relatively easy to set up.
When you’re working remotely, everyone must be on the same page about any ground rules for how you’re going to work. Not all of your team is going to be on the same schedule, which means that you’ll need to be flexible with how you use your time. Some people will need to be efficient so they can get their work done, while others will want to take longer if they have the time.
Team collaboration tools
Basecamp is a great example of a project management and team communication tool. The tool aims to improve your team’s productivity by improving communication. Basecamp tools include the following:
- Message boards
- To-do lists
- Document and file management
- Group chat
- Automatic Check-ins
eSignature tools allow documents and contracts to be circulated and signed online. This reduces the time and costs associated with getting a contract signed. It also allows the document to be shared with a remote team quickly. You may have heard of DocuSign; however, there are DocuSign alternatives that may be better suited to your electronic signature needs and that offer better pricing transparency and superior customer support.
Online Gantt Charts
A project manager’s dream or maybe nightmare, Gantt charts have been the cornerstone of project management for years. Instagantt is a powerful project management software that allows you to visually plan and schedule your project through Gannt charts and allows you to keep in close communication with your team and other stakeholders.
Document Management Systems
Many document management systems require a business license; however, Google Workspaces is completely free for any business or individual to use. Furthermore, Google Workspaces allows you to create documents, spreadsheets, and presentations that are accessible from anywhere in the world. In addition, you never have to worry about losing documents because Google saves all of your work even if you’re offline.
This is done through cloud storage that allows you to access your files from anywhere, anytime. In addition, you can share your files with other users or make them public, so anyone can view them. You can also create presentations that allow you to create all kinds of slideshows.
Another great feature of this software is that multiple users may collaborate on the same document, file, or presentation at the same time. This can be extremely helpful when working on documents or taking notes. You can also use Google Workspaces to schedule meetings by inviting your team without them all having to be online at the same time.
Voice over Internet Protocol (VoIP) services allows you to take your office number with you. So, whether you’re at home or on the go, you can answer your calls on your cell phone or any other device. You can also initiate calls with most VoIP services. VoIP services are available for free through Google Voice; however, if you want access to all of their features will have to pay a monthly fee.
Remote and hybrid working is here to stay. These tools will help improve communication and ensure your team remains productive.